This form is used by the Cayman Islands Department of Tourism (CIDOT) Sponsorship Committee to evaluate your request. Decisions are based on the information you provide, so please ensure that the form is completed in its entirety. It is essential that you include all relevant details on how your event/concept would drive the Department's Core Objectives.

As guidance prior to submission, please be advised that the Cayman Islands Department of Tourism typically evaluates requests for cash sponsorships at CI$10,000 or lower. Any requests over CI$10,000 will need to be assessed case by case.

Please note that previous support does not guarantee continued sponsorship.

All opportunities are evaluated on an individual basis, and the committee's decision is FINAL.

It is now a requirement for the Government to receive the status of entities requesting Government funds via sponsorships. In order to receive funds, you must provide either your current NPO documentation or Trade & Business License information. Failure to provide either of these is an automatic decline of sponsorship, and no entity is exempt.

Please note that the below time frames for your sponsorships to be submitted.


Committee Review Date
Deadline to submit to be included in the review session
15th March 2024
28th February 2024
30th April 2024
12th April 2024


Please submit your application at minimum 6 - 9 months prior to your event date.

Please have the below documents ready for submission prior to beginning your application: 

Trade and business license ( this will need to be valid until the end of the proposed event ) 

NPO certificate ( if applicable)

Government Exempt letter ( if applicable)

Event overview 

Budget ( Budget should outline how requested funds will be used towards the event) 

Prior to the committee meeting to review the application, they may reach out to an applicant with questions for better clarity and to better evaluate the proposed event at the committee meeting. Please look for this email and respond within the expressed deadline, or your application will be held until received and pushed to the following committee meeting.






Organization Information

Requester Name*
Please advise your business classification *
Address as listed on your NPO or Trade and Business license*

Event Information

If your event take place over more than 1 day please privde all dates or date range ( 10 May - 16 May 2023 or 3May, 6 May, 7 May and 15 May)
Which island will the event be based *
If other please specify.
What category does your request fall under *
Please upload your Government approved (or exempt) letter with your license information
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Please upload your current Trade and Business license or NPO certificate
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Event Overview*
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Please provide a brief overview of the event/concept including the type of event, participants, target audience(s), and location

Previous and future event info

Has your organization received any donations or sponsorship from CIDOTl in the last three years
Has the organization/requestor held this event/concept in the past (in Cayman or elsewhere)?

Local Benefit and Economic Impact

Is there opportunity for local involvement in the event/concept?
(For example, local musicians performing, volunteer opportunities, local food vendors featured, etc.)

Opportunities

Are there current or planned marketing, digital and promotional opportunities exist in our target market countries (USA, UK, Canada and/or Latin America) to increase brand awareness, drive visitation etc?
Are there current or planned Public Relations opportunities by the organization/requestor to engage with media (local and/or international) to promote the event/concept?
Are there current or planned promotional activities led by requestor to drive increased visitation to the cayman islands with the event as the catalyst? If yes, please provide details.

Sponsorship benefits and ROI breakdown

Sponsorship Request and Budget break down

Please provide in KYD
Please provide an overview of the budget for the event/concept and specify how the Cayman Islands Department of Tourism's sponsorship would be used. *
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This can be a PDF or excel but should be supplied in KYD - for an example of a budget breakdown please see HERE
If yes please provide details specifying amounts or in-kind
What Type of Assistance are you requesting from CIDOT
Please choose all that apply, however, please note that doing so does not guarantee all will be fulfilled
please advise in KYD the amount of cash funding you are requesting of CIDOT
Please provide a break down of how funds will be used
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This can be an excel or PDF and must be in KYD or you may also supply your sponsorship deck
Please advise which regions you would like to target

Further Information


Privacy & Data Protection

The Cayman Islands Department of Tourism is committed to protecting and respecting your privacy, and we’ll only use your personal information to administer and to provide the service you requested from us.

The data we collect from this sponsorship request form is solely to assess, process, and manage your sponsorship application. We assure you that your information will not be used for other purposes without your explicit consent.

You have the right to request the deletion of your data when it's no longer necessary for the purpose for which it was collected.

To view our privacy policy, please visit here: https://www.visitcaymanislands.com/privacy-policy

By clicking submit below, you consent to allow the Cayman Islands Department of Tourism to store and process information for your sponsorship application.


I AGREE TO RECEIVING DESTINATION AND PROMOTIONAL INFORMATION FROM THE CAYMAN ISLANDS VIA EMAIL.*:

Agreement

Use your mouse or finger to draw your signature above
Name
Date/Time

The Cayman Islands Department of Tourism reserves the right to approve or decline any application in its sole discretion.

Internal Review

Please review the application thoroughly to ensure that all documents are in order and relevant prior to the Committee meetings.

If there are items missing or not correct, please reach out to the requestor and have them send in the accurate information.

Please combine any new documents and attach in the file upload section.

Once complete please sign and date this section 

Missing docs
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The reviewer is to add any pertinent notes. List all Questions posed by the committee and by who and the answer prior to the meeting date.
Name
Use your mouse or finger to draw your signature above
Date/Time

Internal Use Only - Evaluation

Evaluation from Committee Members

Does opportunity help to increase or build brand awareness against our target audience? (10)

Please put Unit - comment ( NPE - XXXXX)

Does opportunity have powerful PR value that will help to differentiate our product from our competitors? (10)

Please put Unit - comment ( NPE - XXXXX)

Will opportunity drive visitation during off peak seasons? (5)

Please put Unit - comment ( NPE - XXXXX)

Community / Development Impact  (10):

Explanation: Is there a local benefit of the event that may not be tourism related but for the betterment of the community locally. (Overall community, youth or otherwise.)

Please put Unit - comment ( NPE - XXXXX)

Previous Event (5):

Explanation: Has there been a previous event like the one being proposed. If so can the actual benefits received be outlined.

Please put Unit - comment ( NPE - XXXXX)

Marketing Opportunities (15):

Explanation: What opportunities exist in our target market countries (USA, CAN and UK.) to increase brand awareness, drive visitation etc.

Please put Unit - comment ( NPE - XXXXX)

Publicity Opportunities (10)

Explanation: Any PR opportunities in regards to potential TV broadcasts or journalist stories.

Please put Unit - comment ( NPE - XXXXX)

Promotional Opportunities (10)

Explanation: Any promotional activities to drive increased visitation to the Cayman Islands with the event as the catalyst.

Please put Unit - comment ( NPE - XXXXX)

Economic (Injection) Opportunities (10)

Explanation: What do you deem as the impact to the economy from traveling teams, their family, spectators, and officials. (Monetary value)

Please put Unit - comment ( NPE - XXXXX)

Future Growth  (5)

Please put Unit - comment ( NPE - XXXXX)

Sponsorship Request (10)

Explanation: Include what is being requested i.e. Cash, In Kind or both. Also include the total budget and how much is being raised outside of the government sponsorship.

Please put Unit - comment ( NPE - XXXXX)

Final Decision and overall scoring

the total can range from 400 - 800 depending on how many units are evaluating
Status *
this will be included in the approval email. Please review and insure all is correct and there are no errors. It should also include a break down of what CIDOT will be offering as sponsorship broken down clearly.
this will be included in the Decline email. Please review and insure all is correct and there are no errors.

Signatures of Evaluating Committee Members 


Once you have reviewed this submission and evaluated all sections, please sign and date your review below.

NPE Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

PR Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

Ebiz Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

Admin/Finance Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

Product Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
:  
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

UK Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

Canada Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

US Representative 

Name
Use your mouse or finger to draw your signature above
Date/Time
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship

DDIMP Approval

Do you concur with the approval of this sponsorship request
I confirm that I have no perceived conflict of interest with the above sponsorship organizers or persons listed in this sponsorship
Use your mouse or finger to draw your signature above
Date/Time

Agreement

Has agreement been drafted
Has Agreement been signed by organizer
Has Agreement been signed by CIDOT
Countersigned Agreement
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Has countersigned agreement been sent to Admin
Screen shot of email to admin with countersigned agreement
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Deposit Payment

Invoice
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Invoice Paid
Payment date
Updated By
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Report

Name
Date/Time
Report
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Final Payment

Invoice 2
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Invoice 2 Paid
Payment 2 date
Updated by
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Closing

Closed by
Closed on
This sponsorship has been executed and closed
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Complete Sponsorship File *
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Save and Resume Later
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